Project Integration Management

Many project management meetings looks like manager’s meetings. Almost every one you see in these  meetings are managers like Engineering managers, Quality managers, Project Owner’s managers, Contractor’s manager, Sub-contractor’s managers, H.R Managers, Project Controllers, Finance managers, Change managers……. that is a long list. Each of them are busy handling their fragment of the project. Who manages the project as a whole?. Who is the CEO of the project?. What does she do ensure that all fragments integrates well on time to deliver value to the Owner of the project or program?

 Project Integration management is the key responsibility of true project / program  managers.  

Let us drill down further to understand Project Integration Management which is the backbone of Integrated Project Delivery;

  • Project Integration Management’s emphasis is on collaborative teams working together from the contracting phase till the project completion
    • Project teams comprises of teams of different disciplines and they develop their plans (subsidiary plans)  like;
      • Engineering -> Engineering plan
      • Construction -> Construction plan
      • Quality -> Quality management plan
      • Procurement -> Procurement management plan
      • Risk management -> Risk management plan
      • Resourcing – > Resource management plan
      • Communications -> Communications management plan
      • Owner / Architect / Business analysts – Requirements / Scope management plan
  • These efforts can be further distributed among Owners, Architects, Contractors, Sub-contractors and Suppliers
  • Project integration management comprises of integrating the efforts of all these different disciplines towards the accomplishment of project goals of Time, Cost, Scope, Return on Investment (ROI) , Return on Capital Employed (ROCE) throughout the project’s life cycle by performing activities like;
      •  Developing and communicating the Project’s charter to the relevant stakeholders for approval and knowledge sharing. Typically project charter contains;
          • High level description of the project 
          • Business case of the project 
          • Alternatives analysis 
          • Major milestones with dates 
          • High level risks, constraints and assumptions 
          • Project approval criteria 
          • Project exit criteria 
          • Key stakeholders, their roles and responsibilities 
          • Project manager’s name, roles and responsibilities etc 
      • Developing the Project management plan and communicating the same to the relevant stakeholders for approval and knowledge sharing. Many get confused between the project management plan and the project’s schedule. Schedule is only part of the project management plan. Project management plan contains;
          • Project’s overall strategy for execution
          • Explanation of  how the project will be executed, monitored and controlled
          • Has the consolidation of the subsidiary plans like;
            • Scope management plan
            • Requirements management plan
            • Schedule management plan
            • Cost management plan
            • Quality management plan
            • Resource management plan
            • Communications management plan
            • Risk management plan
            • Procurement management plan
            • Stakeholder engagement plan
            • Change management plan
            • Configuration management plan
          • Scope baseline
          • Schedule baseline
          • Cost baseline
          • Performance measurement baseline (time based budgets)
          • Project life cycle description
          • Development approach
      • Ensuring that project’s work is happening as per the project plan during the execution phase. 
      • Ensuring knowledge capture, dissemination and archival for future use. 
      • Monitor and control project work to ensure that the project will get over on time, within budget and meet the scope. The most common tools used for monitoring and controlling project work are;
          • Earned Value Management (EVM)
          • Earned Schedule Management (ESM)
          • Burn down charts 
          • Critical Path Analysis 
          • Project dashboards
      • Perform Integrated Change control by;
          • Ensuring establishment of Change Control Board, Change Management Process.
          • Ensuring adherence to the process 
      • Ensure formal closure of phases and project according to the defined process 

 

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