Put first things first

Prioritize, plan, and execute your week’s tasks based on importance rather than urgency. Evaluate whether your efforts exemplify your desired character values, propel you toward goals. After pro activeness, and ‘begin with the end in mind’ comes ‘put first things first’. This is the basis for effective planning. Whatever is adding value to the deliverable (goal) of the project we must do, and other nice to do things which are not really adding much value to the project we must give low priority. If we apply the 80-20 principle (80 percentage of the value comes from 20 percentage of the activities), to project management management activities, the 20% of the activities that gives 80% of benefits are;

  • Accuracy of estimates (time, cost and scope)
  • A realistic plan to achieve the project goals
  • Motivated and committed team
  • Smart metrics to know the status and trend of the project, towards goal achievement
  • Effective risk management
  • Application of the relevant tools and techniques
  • Ability to stop doing the non value adding stuff

Knowledge and skills required

In order to develop a realistic plan, one should have the knowledge of;

  • Integration management
  • Time management
  • Cost management
  • Scope management
  • Communications management
  • Risk management
  • Quality management
  • Human resource management
  • Procurement management

These will act as a good checklist to ensure that your plan is complete in all aspects, and to ensure that you are not doing anything which do not add any value to the project under consideration.


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